PROSPECTIVE EMPLOYEE DATA PRIVACY STATEMENT
Trilix continuously expands its business and increases the number of employees. As an IT company, we are most often looking for IT specialists from various higher education institutions (Faculty of Organization and Informatics, Faculty of Electrical Engineering and Computing, University of Applied Sciences), with or without experience. We also hire candidates of various profiles for work in the Consulting Department, Customer Support, Business Analysis Department and Sales. Trilix currently employs around 30 people. Our working hours are flexible, at work we always have coffee and fresh fruit and most importantly – a friendly and relaxed working atmosphere!
We offer students from various higher education institutions to complete their professional practice in our company, which they are paid for, and we employed some of the students after the successful completion of professional practice and they are now our employees. Apart from the students who come to us for professional practice, there are several students who are constantly assisting us with performing tasks in our Customer Support Department.
PROSPECTIVE EMPLOYEE DATA PRIVACY STATEMENT
This Prospective Employee Data Privacy Statement applies to the processing of personal data of job candidates, irrespective of whether they applied in response to the announced job vacancy or by sending a cover letter for an unadvertised job to Trilix d.o.o., PIN- OIB: 23149457295, as the Data Controller.
If you have trouble understanding anything from the above Statement or you want to send a request for the exercise of any of your rights, contact us by e-mail: firstname.lastname@example.org
or by post:
Trilix d. o. o.
Ul. Grada Vukovara 269f/2, 10000 Zagreb
Purpose and legal basis
We collect and process personal data of prospective employees solely for the purposes of candidate recruitment and selection, in order to ensure the effective and successful conduct of candidate selection and other employment-related procedures, including but not limited to:
- data processing for the purposes of communicating with you in relation to your employment or job application,
- data processing for the purpose of evaluation and assessment during the employment process,
- data processing for the purpose of concluding an employment agreement with you,
- data processing for the purpose of evaluation and assessment in the future employment process.
The legal basis for such data processing is taking action before concluding an agreement, respecting legal obligations and in the latter case, our legitimate interest.
In order to reduce the time, as well as the costs related to seeking new employees, we usually keep the data of applicants who for any reason have not passed the selection process for which they initially applied, in order to contact them and upon their consent include them in future selection processes that suits their interest areas.
Recipients of the personal data
Our employees who participate in the recruitment process have access to personal data we process for employment purposes. Since our department heads have the freedom to choose the method of selection process, personal data may be processed by department heads as well as by other employees of the department that participate in the selection process.
If you have applied for a job through specialised job advertising sites, personal data may also be processed by employees of those data processors, subject to compliance with all contractual terms relating to the security of personal data.
In addition to the abovementioned, your personal data is also processed by a third party we hired for conducting a part of selection process regarding the psychological evaluation of candidates, by conducting interviews with shortlisted candidates. The said party, as a processor, is also bound by contractual provisions governing the protection and security of personal data.
We will not transfer your personal data to countries outside of the Republic of Croatia, nor to any international organisations.
If an employment agreement is concluded, all relevant personal data collected during the selection process will become part of the employee records and will be kept permanently pursuant to the relevant special regulations.
However, if there is no employment relationship established, your personal data will be stored for the next 12 months after the completion of the selection process, after which it is permanently deleted, unless there is another legal basis for processing the same data. If you do not want us to keep your data at the end of the selection process, you can notify us at any time, either during prior communication with the head of selection process or by contacting email@example.com .
Apart from paying great attention to our current employees and regularly caring for them and encouraging them to exercise their rights, Trilix also takes account of prospective and/or future employees. Therefore, we inform you that, if you feel the need, you can request access to your personal data at any time, which means that we will provide you with all the information pertaining to your personal data as soon as possible, no later than 30 days upon the receipt of such request. You can also request correction or deletion of your data or restriction of the processing of your data, if you consider it necessary.
However, please note that if you ask us to delete your data or restrict the processing, we will not be able to take you into account during selection process.
Furthermore, if you feel that there has been a violation of your rights regarding the processing and protection of your data, you can file a complaint with the competent supervisory authority.
Last updated: 30 May 2019